Welcome to the Pulsawork system! This user manual is specially designed for first-time users of the system. By following this guide, you will learn how to navigate the system, set up the necessary parameters, manage candidates and employees, and generate employment contracts.
To start using Pulsawork, you need to log into the system.
Go to the login page: Pulsawork Login
Use your login credentials (username and password). These credentials will be provided separately by the administrator.
Once logged in, you will be able to change your personal information:
Profile Settings: Change your email, username, or password.
Theme Settings: Change the color scheme of Pulsawork according to your preferences.
After logging in, you will see the dashboard with the following sections:
Human Resources (HR): Complete database of candidates, employees, contract management, visa and residence processes, advances, and deductions. This section is accessible to all employees.
Projects: Task management, deadlines, and project breakdown. This section is accessible to all employees.
Finances: Database of suppliers and clients, business contracts, cost centers. Accessible to managers and employees responsible for these tasks.
Sales: Database of corporate clients, service offerings, and business contacts. Accessible to sales managers and employees responsible for these tasks.
Operations: Housing management, incident reports, vehicle tracking, warehouse management, and administrative settings. This section is accessible to managers and employees responsible for these tasks.
To add new candidates to the system:
Go to the Candidates section on the left panel.
The current candidate database will load.
Use the filtering options to check if the candidate already exists in the database.
Click the + icon to add a new candidate.
Fill in the candidate's details.
You can upload a CV or an ID document, which will automatically fill in the relevant fields.
Click the Add with AI button.
Upload documents like a CV, passport, or ID card.
AI will read the document and automatically populate the database fields.
Required Candidate Information:
Personal details (name, contact, address, emergency contact)
Skills and languages
Work experience
Education
Interests
CV attachments
Tags for quick identification (e.g., Welder, JAVA Developer)
Once the candidate profile is saved, you can add documents, assign the candidate to a recruitment room, or continue with further actions.
When candidates are recruited and scheduled for interviews:
Add candidates to the appropriate recruitment room according to the project they will be working on.
The candidate is initially placed in the phone interview phase.
After scheduling an in-person interview, move the candidate to the in-person interview phase and add the interview date.
After the interview, the coordinator can update the candidate's status:
Did not arrive: Additional contact and rescheduling required.
Unsuitable for project: Offer alternative positions.
Hired: Proceed with creating the employment contract.
You can also add candidates to the blacklist from the candidate profile in the recruitment room.
After the successful interview and acceptance of the candidate:
Change the recruitment phase to Hired and click the Add Employee icon in the recruitment room.
Verify and update the candidate’s details, then confirm the information.
Create the employment contract by clicking the Create Contract icon.
Select the employer, department, and job position according to the project.
Set the start date, end date, and other relevant contract details.
After creating the contract, the system will generate the document, which can be reviewed, signed, and saved.
For employees who need housing:
Go to the Operations section and select Housing.
Use the + icon to add new employees or candidates to housing.
Define housing details such as accommodation name, room type, and price per night.
Track and manage employee housing assignments.
You can manage additional documentation such as amendments to employment contracts or registration details during employment.
Go to the Employment Contracts section.
Select the employee and click Edit.
Edit details like salary, position, or workplace.
The system will generate a document, which can be reviewed, signed, and saved.
To manage advances and deductions:
Go to the Payroll section and select Advances or Deductions.
For advances, select the employee and enter the amount and payment date.
For deductions, select the relevant employee, category, amount, and payment date.
Approvals will be sent to the regional manager for review.
To terminate an employee's contract:
Go to the Employment Contracts section and find the employee to terminate.
Click the Termination icon.
Select the termination type (e.g., agreement, immediate termination).
Set the termination date and provide a reason.
The system will update the employee's status to terminated, and the necessary notifications will be sent.
After completing all steps, you can export necessary documents such as employment contracts or amendments. This can be done through the Generate Documents option.
Pulsawork allows you to test all features in the demo environment without the risk of exposing sensitive data. Fictional data is pre-set, so you can test creating orders, recruitment rooms, contracts, and other features.
Setting up organizational units and job positions
Managing candidate profiles and recruitment processes
Creating orders and assigning employees
Generating employment contracts and amendments
Email: sales@pulsawork.com
Phone: +421 915 152 512
Online Presentation: https://pulsawork.com/booking
Start today and see how Pulsawork can simplify your recruitment processes!